Workspace

THIS SECTION OF GCUBE DOCUMENTATION IS CURRENTLY UNDER UPDATE.

This is the help documentation for Workspace Portlet

Workspace overview

Workspace represents a collaborative area in which users can exchange and organize files and documents over the D4Science portal. Each portal user owns a workspace area where can keep documents resulting from search but also files uploaded from his Desktop. The items presents in the workspace area can be sent to another user in a collaborative way.

The user workspace

This portlet is divided in four areas:

• on the top, there is the address bar which shows you the current location
• on the left, there is the workspace tree which shows your workspace with a tree
• on the center, there is the list view which shows the content of a single folder in a list
• on the bottom, there is the details panel which shows the details about workspace items

Glossary

There some terms used on this help:

• workspace area: is the working area for an user
• basket(): is a folder that can contain objects saved from a research or uploaded by the user
• basket item: is an object inside a basket
• workspace(): is a folder that can contain others workspace or basket (windows like folder)
• item: can be a folder (workspace or basket) or a basket item

There is a list of all basket items supported by the workspace area:

Basket Items

Icon	Name	Description
	External File	A file uploaded from the user Desktop.
	External PDF	A PDF file uploaded from the user Desktop.
	External Image	An Image file uploaded from the user Desktop.
	External Url	An url created by the user.
	Query	An search query saved by the user.
	Report	A report.
	Report Template	A report template.
	Metadata	An object metadata.
	Document	A d4science object.
	PDF Document	A d4science PDF object.
	Image Document	A d4science Image object.
	Url Document	A d4science Url object.

All item names can contain any chars, slash excluded. Two items in the same folder cannot have the same name.

Workspace Operations

To perform operations on the Workspace Portlet, users should be familiar with the right-click mouse button (on Mac use ctrl and mouse click). In fact a mouse right click on any item in the portlet shows the context menu.

Workspace context menu

The available actions depends on the selected item.

Common actions

• Rename an item: Selecting Rename the user can insert the new item name.

If the name inserted is invalid a signal is showed like the one in figure.

Workspace invalid name

An item can be also renamed using the details panel. Using the details panel the user can also change the item description.

• Deleting an item: By selecting Delete a confirm message is shown and, if the user confirms, the item is deleted.
• Cloning an item: By selecting Clone the user can insert the cloned item name. If the name is invalid a message is shown like if you would rename an item.
• Download an item: By selecting Download the browser asks for the location where to save the content. The content file type is based on the item type, specifically:
  • Single items, such as external file (pdf and images) are proposed as simple files;
  • Complex items, such as gcube documents are proposed as a zipped folder with related metadata (each one of them in a xml file).
  • Folders: are proposed as zip folders.
• Send an item: By selecting Send to the user can send a workspace item to another user in the same VRE. The workspace portlet show a window where to select the item addresses, then clicking on send button the item is sent.

Specific actions

• Create a new workspace/basket: On the workspace tree right click on the parent folder and select Add new Workspace or Add new Basket action. Insert the item name and then press enter. A new folder is created.
• Upload a file into a basket: on basket context menu select upload file. The browser asks for a file to upload from your local file system. A the end of operation a confirm message is shown.
• Upload an archive into a workspace: on workspace context menu select upload archive. The browser asks for a file to upload from your local file system. A the end of upload operation a confirm message is shown. The zip file is processed following this rules:
  • the zip file is considered a folder.
  • if a folder contains a list of files this one is transformed into a basket and the files inserted inside.
  • if a folder contains files and subfolder this one is transformed in a workspace; the files are inserted into a new basket created into the workspace. The subfolder are processed following the rules.
• Create an external url: on basket context menu select add url. The workspace portlet show a windows where insert the url data: name, description and url value.

Drag and Drop Actions

The workspace tree and the list view support drag and drop actions. In the list below you can find the supported operations:

• d&d of basket item between two baskets in the tree, from a basket in the tree and a basket in the list view and viceversa.
• d&d of folder between two folders in the tree, from a folder in the tree and a folder in the list view and viceversa, and between folders in the list view.